ABCA Bye- laws

    ALL BIHAR CHESS ASSOCIATION

    (Affiliated to All India Chess Federation)

    BYE LAWS
    (Revised Edition)
    Effective from 31st January 2009

    ESTABLISHMENT

    ” Established in the name of ‘BIHAR CHESS ASSOCIATION’ on 30 September 1968.

    Bihar Chess Association got registered also under Bihar Societies Act bearing Registration No. 60 of 1968-69 under Bihar Societies Registration Act.

    It got affiliation from ALL INDIA CHESS FEDERATION in 1969.

    The AICF is a registered body bearing (Reg. No. 125 of 1958 under TN Society) and recognized by Government of India. It is the apex body in the country which is duly affiliated with FIDE (World Chess Federation).

    “In early 1983(on 3rd April), the Bihar Chess Association split in two factions. The AICF, however, continued recognition to one of its faction led by Prabhakar Jha and Premendra Kumar. Even after disposal of the Title Suit in favour of the other faction led by Dr P.N.Sharma & R.N.Sinha, the faction led by Sri Jha, however, kept enjoying affiliation of the apex body AICF as usual. Later, the recognized faction resolved to changed its erstwhile name ” Bihar Chess Association” to “All Bihar Chess Association” on 26 January 1986 in view of the High Court order. The other faction which was already registered as ‘Bihar Chess Association’, could not get AICF’s affiliation till date”

    In 2008, All Bihar Chess Association acquired a PAN No. AABAA 2326 H.

    The relevant figure and dates as above, since obtained, are hereby incorporated in this revised Bye-Laws as an authentic historical records.” — Arvind Kr Sinha, Hon.Secretary

    1. DEFINITIONS & EXPLANATIONS

    (a) ‘FEDERATION’ shall mean the All India Chess Federation.

    (b) ‘FIDE’ shall mean Federation Internationale Des Echecs which means the International Chess Federation / World Chess Federation.

    (c) ‘LOGO’ shall mean Logo of the Association with the symbolic sign of………………………………

    (d) ‘FLAG’ shall mean Flag of the Federation in Tricolour with …………………………………………

    (e) ‘ASSOCIATION’ shall mean All Bihar Chess Association .

    (f) ‘SPECIAL MEMBER’ shall mean a Special Member recognized as such by the Association .

    (g) ‘ACADEMY’ shall mean a Chess Academy recognised as such by the Association.

    (h) ‘PLAYER’ shall mean a chess player registered with ABCA.

    (i) ‘CHAMPIONSHIP’ shall mean any District, State, National and International Chess Championship, for any category or age group or any chess tournament or chess event recognised by the ABCA, AICF and FIDE.

    (j) TOURNAMENT’ shall mean any competition recognised by the Federation or by FIDE and conducted by an affiliated member, special member or recognised chess academy for and on behalf of the Association;

    (k) INSTITUTION1 shall mean an institution functioning in India and having All India status;

    (I) ‘GENERAL BODY1 shall mean General Body of the Association

    (m) ”GAME OF CHESS’ shall include the game, problem composition and solving, fairy Chess and all its other branches;

    (n) ‘EXECUTIVE COMMITTEE’ shall mean the Executive committee of the Association

    (o) ‘NATION’ shall mean the Republic of India;

    (p) ‘ State ‘ shall mean the State of Bihar

    (q) ‘THE GENERAL BODY’ shall include the President and other elected office bearers of the Association, the Honorary President, Honorary Members, Life Members, Patrons, Representatives nominated by each affiliated Association/unit for the General Body Meeting and one representative each of the Special Members and Recognised Academies/clubs;

    (r) ‘ELECTORATE’ shall mean members of the General Body with the right to vote at the General Body Meeting for the election of the Office Bearers of the Federation.

    (s) ‘OFFICE BEARERS’ shall mean the President, Vice Presidents, the Honorary Secretary, Honorary Joint Secretaries, Executive Members and the Honorary Treasurer;

    (t) ‘RULES & REGULATIONS’ shall mean the rules and the regulations framed under these Bye Laws and in force from time to time;

    (u) ‘CALENDAR YEAR’ shall mean the period of 12 months from 1st January to 31st December;

    (v) ‘FINANCIAL YEAR’, shall mean the period of 12 months from 1st April to next 31st March;

    (w) ‘OFFICIAL’ shall mean a Coach/Instructor, Manager or Arbiter recognized & authorised as such by the Association;

    (x) ‘FUND’ shall mean the Association Fund.

    2. Name:

    The name of the Association shall be ALL BIHAR CHESSASSOCIATION (A.B.C.A). No State Association or unit shall be entitled to use this name.

    3. Registration:

    The Association shall be registered with the Registrar of the district in which the Head Quarters of the Association is situated.

    4. Jurisdiction:

    The jurisdiction of the Association shall be the whole of the State of Bihar.

    5. Headquarters:

    The Headquarters of the Association shall be in Patna, the capital of Bihar .

    6. Secretariat:

    The Secretariat of the Association will function at its Head Quarters. The Hon. Secretary will be in charge of the day-to-day administration of the Association . He will be assisted by such Secretarial staff or as the Executive committee may decide. The business hours of the Secretariat shall be 9 AM to 5 PM on all days except Sundays and other State & Central Govt. Holidays. The Register of Members and all other records and documents of the Association will be under the custody of the Hon. Secretary.

    7. Objects:

    The objects of the Association n shall be :

    7.01. To promote the game of chess; to inculcate a sense of discipline among players; to increase their proficiency, to foster brotherhood among the players and to promote a chess culture.

    7.02. To maintain general control over the chess activities in Bihar, in accordance with the Bye Laws, the rules and regulations of the Association as well as of the All India Chess Federation (A.I.C.F) in force from time to time.

    7.03 To promote the formation of chess organisations with in the jurisdiction of the Association.

    7.04. To act as the apex body of the affiliated district associations and its affiliates and to co-ordinate their activities and to organise and to cause to organise State, National and International Championships, Technical Conference and Coaching Camps;

    7.05. To receive and spend funds for various purposes in accordance with the Bye Laws of the Association;

    7.06 To select teams to represent Bihar and to promote, control and if necessary, finance visits inland /abroad by such teams, players and officials;

    7.07. To promote, control, and if necessary, finance the visits of foreign teams or individual players to Bihar;

    7.08. To prepare and maintain a state rank list of players;

    7.09. To seek affiliation with other State, National and International organisations, if necessary; and

    7.10. To generally do such other acts and things as may be necessary or conducive for achieving the objects of the Association;

    8. Members of the General Body:

    Except as provided under 10.08 ibid, the General Body of the Association shall consist of (1) all office bearers of the Association namely, the President; Honorary Secretary, Hon. Treasurer, Vice Presidents; Honorary Joint Secretaries; Executive Members(2) Honorary President; (3) Honorary Members; (4) Life Members; (5) Patrons; (6) two representatives nominated for the purpose by each Affiliated unit, (7) One representative each of the Special Members and (8) one representative each of the Recognised Academies/Clubs.

     

    8.01. Honorary President : The outgoing President relinquishing office after a full term may opt to become the Honorary President for the next full term immediately on election of the new President

    8.02 Honorary Members : The Executive committee may, by a majority of two-thirds of those present at the concerned meeting, elect as an Honorary Member any person interested in the game who is and has rendered signal services to it.

    8.03 Life Members : The Council may admit, on payment of the prescribed fee as per the ABCA Financial Regulations in force, any person as a Life Member.

    8.04 Patrons : The Council may recommend any person it thinks fit to be a Patron of the Association on his donating the prescribed fee as per the ABCA Financial Regulations in force.

    8.05 Affiliated Members: The Affiliated Members of the Association are such chess . Associations in the State of Bihar which are affiliated to the Association.

    8.06 Special Members: The Special Members of the Association are such organisations of All India, All Bihar status and their activities are recognised by the Association as Special Members.

    8.07 Recognised Chess Academies, Recognised Chess Clubs are constituted for the promotion of Chess and recognized as such by the Association.

    8.08 Voting Right : Subject to 10.08 ibid, the representatives of the Affiliated district Units and the Office Bearers alone shall have voting right at the meetings of the Association. The Hon.President, Hon. Members, Life Members, Patrons, Special Members and the Recognised Chess Academies are entitled to attend the General Body Meeting but shall not have voting right at any meeting including the General Body Meeting of the Association or of its Committees.

    8.09 Corpus Fund: The Association Shall strive to have a Corpus Fund deposited in a Nationalised Bank as Term Deposit in form of FDR(Fixed Deposit Receipt) for 10 years or less, automatically be renewable on maturity/ when interest rate is enhanced. And, the Interest alone shall be drawn on half yearly under Financial regulations of the Association in force and shall be utilized for developmental activities of the Association. The General Body/ Executive Committee/The Secretary shall be drawing and disbursing authority for the interest from FDR.

    9. Powers and duties of the general Body:

    The powers and duties of the General Body shall be:

    9.01. To elect the office-bearers of the Association

    9.02. To appoint auditors and fix their remuneration;

    9.03 To consider and approve the Annual Report;

    9.04. To consider and approve the audited statement of accounts and the budget;

    9.05. To acquire, hold, control, administer and dispose of the property and funds of the Association

    9.06. To make and amend Bye Laws, Rules and Regulations of the Association as and when necessary by a two-thirds majority of the members present and voting provided further that for amending the Bye laws, the quorum of the General Body shall not be less than fifty percent of the strength of General Body;

    9.07. To consider and decide any matter related to Chess;

    9.08 To take such other steps as may be necessary or expedient for carrying out the objects of the Association.

    9.08. To prescribe the various fees to be paid to the Association

    9.09. To borrow funds when necessary for the purpose of the Association; and

    9.10. To frame and or amend the code of conduct for, Organisers, players, managers and coaches / instructors and arbiters

    9.11. To grant affiliation to District Associations, admit Special Members and grant recognition to Chess Academies.

    9.12. To disaffiliate District Associations and remove special members and recognized academies from the Association.

    9.13. To take disciplinary action against members, special members, recognized academies, the office bearers, officials and players of the Association.

    9.14. To exercise all or any of the powers of the Executive committee and to amend or annul its decisions.

    10. Meeting of the General Body:

    10.01 Annual General Body Meeting :

    The Annual General Body Meeting shall be held not later than 30th of September every year. The Hon. Secretary shall give notice of the meeting with a copy of the.Agenda not less than three weeks before the meeting. The Agenda for the
    *meeting shall, inter alia, include election of the office bearers, if due, appointment of auditors, consideration of annual report, consideration of audited statement of accounts, consideration of budget estimates for the following year, matters
    brought to the notice of the Hon. Secretary fourteen clear days before the meeting and other matters if any.

    10.02 Special Meeting of the General Body :

    A Special Meeting of the General Body may be called at any time by a resolution of the Executive Committee or on a requisition in writing by at least one-fourth of the members of the Executive committee or by the Hon. Secretary in consultation with a Vice-President and the Treasurer, or by the President at his discretion, to consider such matters as may be mentioned in the resolution or as may be indicated by the Secretary or the President. The Secretary shall give not less than two weeks notice of such meetings to all members with a copy of the proposed agenda. When a Special Meeting is requisitioned, the Honorary Secretary shall hold such a meeting within 30 days of receipt of the request.

    10.03 Urgent Meeting :

    In the event of any emergency the President, at his discretion, may convene an urgent meeting of the General Body after giving notice shorter than the one prescribed for the Special Meeting.

    10.04 Election of the office bearers :

    The General Body shall, by a majority of votes (through Open / Secret ballots) elect the President, the Hon. Secretary, six Vice Presidents, six Hon. Joint Secretaries and the Hon. Treasurer for a term of four years.

    Besides, the Honorary Secretary in consultation with the executive committee may co-opt/elect a maximum of six members to the Executive Committee if he deems fit for smooth functioning of the Association. Not more than one office-bearer shall be elected from one Association. The President need not belong to any Association. Election will be on the basis of simple majority of votes from among the members of the General Body present and voting. All Office bearers will hold office for one term of four years and will be eligible for re-election for any like term.

    10.05 Electorate:

    The electorate shall consist of the representatives of the affiliated district units only. No affiliated unit other than district unit can cast vote in the election of Office-bearers.

    10.06 Nomination:

    Each Affiliated Unit shall nominate two representatives to the General Body before 15lh April every year. At least fourteen clear days before the date of the Annual General Body Meeting for election, an affiliated unit may nominate to the

    General Body one from among its two representatives nominated as specified in article 8 for any post of office bearers. An affiliated unit, may, in addition, file nomination for the office of the President on behalf of any person who need not represent any association vide article 10.04. Each affiliated unit shall also nominate one representative who may or may not be one of their representatives to the General Body to the Executive committee. Every nomination for an office shall be made in writing and shall express on the face of it the consent of the person so nominated to accept such office.

    10.07 Notice of the meeting

    All the nominations received by the Honorary Secretary as per 10.06 and any recommendation and / or motion as per article 10.01 shall be circulated to the Associations and to the persons entitled to receive them seven clear days before the date of the Annual General Body Meeting. The Hon. Secretary shall send notices of such meetings under certificate of posting. The Annual General Body meeting may however waive the stipulation regarding notice to any member or members in respect of the aforesaid nominations, recommendations or motions, under special circumstances.

    10.08 Voting Right:

    All office bearers except the Chair Person shall cease to be members of the General Body when the item of election of office bearers is taken up at the General Body meeting and, in their place, each affiliated unit to which the concerned office bearers belong are entitled to nominate two representatives including the outgoing office bearers, provided also that an affiliated unit may change its nominee after giving in writing due intimation thereof to the Hon. Secretary, not later than 15 days before the date of election.

    Only District Associations shall have the voting right in the general election of Office-bearers, through its two representatives.

    Other affiliated units such as Special members, Academies, Clubs etc. will not be a part of electorate in matter of election of Office-bearers. In other issues, these members including the elected office bearers can express their views in EC/GB meetings and if require, can vote in favour or against in an issue which demands voting.

    The Honorary President, Honorary Members, the Patrons, the Special Members and the Recognised Chess Academies shall have no voting right at any meeting of the Association or of its Committees.

    The Annual General Body in which election of office bearers is held shall appoint a Returning Officer for the conduct of the election.

    11. Powers and duties of the Office bearers:

    11.1 President: The President shall preside over the meetings of the General Body, Executive committee, and of any Committee of which he is the member. In case of equality of votes, except in the elections, he shall have a casting vote. If, in the opinion of the President, any emergency has arisen which requires that immediate action should be taken, he may take such action as he deems necessary and report the same at the next meeting of the Council or General Body, whichever in the ordinary course would have dealt with the matter.

    11.2 Vice-Presidents: In the absence of the President from any meeting the senior most vice president shall preside. For administrative purposes one out of four regions of the Association may be assigned to a Vice- president to supervise the developmental work in that region. Preferably while electing a Vice-president the objective of raising revenue for the Association, should be kept in mind. Alternatively, he may also donate a good amount for developmental work.

    11.3 Honorary Secretary: He shall be the Secretary to the General Body, the Executive committee and all other Committees of the Association. He shall be in charge of the day-to-day” administration of the Association assisted by his Secretariat and will enter into all correspondence on behalf of the Association and carry out the resolutions of the Executive committee and the General Body. He will issue notices of meetings and record the minutes of the same and shall be responsible for their maintenance. He shall also be responsible for the maintenance of all other records and registers, as well as for the safe custody of the funds and the papers of the Association. The Honorary Secretary shall be empowered to incur contingent expenditure of Rs. 10,000/- at a time subject to ratification by the Executive committee at its next meeting. The Honorary Secretary will be responsible for the preparation of budget, accounts and for the submission of annual reports and audited statement of accounts. He shall prepare and file with the concerned Registrar of Societies and other agencies such records, annual or other statements which are specified in the Registration Act and the rules.

    11.4 Honorary Joint Secretaries : They shall assist the Honorary Secretary in the discharge of his duties and carry out the work of the Association as may be assigned to them by the Executive Committee. For administrative purposes four of the six Honorary Joint Secretaries shall be allocated to the four zones The other two Honorary Joint Secretaries shall be allocated to look after the developmental activities of the Special members and ABCA Recognised Chess Academies.

    11.5 Honorary Treasurer : He shall exercise general supervision over the funds of the Association and advise the General Body as regards its financial policy. He shall receive all subscriptions arid donations and keep accounts of receipts and disbursements. He shall be responsible for the money received by the Association and shall issue receipts for the same on the official form. He shall also submit to the General Body at its annual meeting a statement of receipts and expenditure, and the budget for the ensuing year as approved by the committee.

    11.6 Executive Members : Since co-opted by the Honorary, Secretary /Executive committee, Executive members will participate in all deliberation and assist the Secretary/Treasurer in fulfilling the normal obligations of the Association,

    12. Executive Committees:

    The Executive committee shall be the Executive Body of the Association.
    It shall consist of the all office bearers of the Association and one representative of each affiliated unit in addition to those elected as office-bearers if any.

    ‘State’ Champion and the State Women’s Champion shall be members of the Council as Advisers but shall not have the right to vote.

    13. Powers of the Executive Committee:

    Without prejudice to the powers of the General Body, the Executive committee shall exercise the following powers:

    13.01. To sanction expenditure up to Rs. 25,000/- Rupees twenty five thousand only at a time.

    13.02. To hear and decide all matters submitted to it;

    13.03. To grant provisional affiliation, until such period as the Executive committee may decide, to new units engaged in the development and promotion of chess activities in their respective state or territory or region monitoring their performance during the period of provisional affiliation and, if the performance is found satisfactory, admitting them into full membership subject to ratification by the General Body.

    13.04. To disaffiliate members and to remove special members and recognized academies subject to ratification by the General Body,

    13.05. To conduct the affairs of the Federation under the provisions of the Bye laws;

    13.06. To recommend to the General Body, the disaffiliation of any affiliated member or to exclude special members and recognized academies of the Association for reasons to be recorded.

    13.07. To appoint sub-committees of its own members wherever necessary.

    13.08. To institute/ discontinue/rename and to enact regulations for the smooth andsuccessful conduct of

    various State Championships, Seminars, Technical Conferences, Coaching Camps etc.

    13.09 To conduct or cause to conduct State / National Championships /other chess related activities and to permit the conduct of other chess tournaments /events.

    13.10. To levy capitation, registration, recognition fees, etc.

    13.11. To fix the Honorarium, travelling allowances and other payments of the office bearers and Secretarial staff of the Association.

    13.12. To prescribe remuneration and T.A / D.A that may be paid to arbiters, officials and observers at State Championships or state open tournaments.

    13.13. To frame seeding criteria and prescribe norms for rating open tournaments.

    13.14. To enquire into the affairs of State Associations / affiliated units/special members/recognized academies for good and sufficient reasons for the purpose of satisfying itself as to the legality or regularity of any proceeding or action taken by District Associations / affiliated units and to pass such orders or issue such directions as it may deem fit.

    13.15. To take disciplinary action against members, special members, recognized academies, office bearers, officials and players subject to ratification by the General Body.

    13.16 To consider any other matter which is not covered under the above powers and which is brought before it.

    . Executive committee Meeting :

    Secretary shall convene ordinarily a meeting of the Executive committee once in every quarter or as often as necessary. Notice of the meeting with a copy of the agenda shall be sent at least fifteen days before the date fixed for the meeting. The Secretary will ordinarily include in the agenda all resolutions proposed by members and received within a reasonable time. The Secretary shall also convene a meeting of the Executive committee on requisition in writing by at least one fourth of its members.

    14. Quorum:

    14.1. Except as provided under 9.06 the quorum for the General Body meeting and Executive committee meeting shall be one fourth of their strength. The members voting by post shall also be taken in the account for the purpose of quorum. If there is no quorum, the meeting shall stand adjourned and shall be held after one hour at the same place. If, even after such adjournment, there is no quorum, those who are present shall form the quorum and shall transact only the business for which the meeting was called.

    14.2. If a requisitioned meeting lacks quorum it shall stand cancelled the requisition being lost.

    15. Decisions of the General Body and Executive committee:

    15.1. Save as provided herein all business of the General Body meeting and Executive committee meetings shall be decided by a majority of votes.

    15.2. Except as provided under 10.08 each person entitled to attend the General Body or Executive committee meeting shall have one vote each.

    15.3. Except for the election of office bearers, the Chair person shall have a casting vote, in the event of a tie.

    15.4. Other than for the election of office bearers, members may vote by post or by proxy by an authorisation duly signed by the President and the Secretary and produced in original or through FAX.

    16. Finance:

    16.01 All moneys received by the Association from whatever legitimate source shall form the Association Fund. The Association’s Fund shall be under the control of the General Body and shall be spent as provided under this Bye Laws.

    16.02 The revenue of the Association will include

    1. a) Membership / Subscription to be paid by Affiliated Associations/Special Members/Life Members/Patrons/Recognised Academies.
    2. b) Entry fee to be paid by the Organisers of State Championships
    3. c) Non refundable EMD to be paid by the Organisers of State/national Tournaments.
    4. d) Recognition fee for Championships/Tournaments
    5. e) Fee for conducting / organising International Tournaments
    6. f) Fee for the award of titles
    7. g) Players Registration fee ‘
    8. h) Fees received for services rendered or rights granted by Association
    9. i) Other contributions,
    10. j) Such other receipts as may be incidental or mandatory to the above.

    16.03 Bank Account

    The Association fund shall be deposited in such bank or banks in the name of the Association as decided by the Executive committee.The President or in his absence, the senior-most Vice- President as decided by the GB/EC, may advise the names of official signatories to the concerned Bank where the accounts of ABCA will be opened.

    Operation of Bank accounts shall be done by any two of the office bearers namely Hon. Secretary, the Hon. Treasurer, a Vice President and a Joint Secretary.

    17. Legal Recourse:

    17.01 The Association shall sue and or be sued only in the name of the Hon. Secretary of the Association.

    17.02 Suits/legal action against the Association shall be filed in the Court nearest to the Head Quarters of the Association and not in any other court. Provided however that the Hon. Secretary may authorise or execute power of attorney to act on his behalf for filing and defending cases outside the Head Quarters.

    18. Vacancies:

    18. Vacancies of office bearers that may arise by resignation, death or otherwise shall be filled by nomination by the President and the nominated person shall hold office till the next General Body meeting. The next General Body meeting shall elect any person from among the General Body to this vacant office for the remaining period, if any, of the full term.

    19. Misconduct on the part of Members/Special Members/ Recognised Academies/Office Bearers / Officials:

    The following shall be construed as misconduct on the part of Members/Office Bearers / Officials.

    19.01 Any act against the aims and objectives of the Association and detrimental to its interests.

    19.02 Fraud, cheating, embezzlement, theft, willful damage to or dishonesty in connection with Association ‘s property, funds or records.

    19.03 Willful disobedience to the directives of the Executive committee or General Body or Competent Office Bearers of ABCA.

    19.04 Willful breach of the Bye Laws, Rules, Regulations and Orders of the Association.

    19.05 Non-payment of the fees and other dues to the Association.

    19.06 Not holding Annual General Body Meetings for two years in a row.

    19.07 Offers or attempts to offer or receiving or attempts to receive any consideration in kind, cash or otherwise to influence the results of games, tournaments, election or any chess events of the Association .

    19.08 Failure to perform the functions and duties in an impartial and responsible manner.

    19.09 Failure to comply with normally accepted standards and Chess.

    20 Misconduct on the part of the organisers of Championships/Tournaments.

    The following will be construed as misconduct on the part of the organizers of a Championships/Tournaments.

    20.01. Withholding of prizes, whether in cash or in kind, announced for Championship of the Association or Open Tournaments recognised by the Association

    20.02. Not providing requisite facilities as determined by the Association to the participants in any Championship tournament conducted by the host Association or Organisers or recognised Open tournaments.

    20.03. Non-payment of the share of entry fees and other dues to the Association.

    20.04. Mismanagement or manipulations in the conduct of championships/tournament held on behalf of the Association.

    20.05. Willful disregard or disobedience of the provisions contained in the Bye Laws Rules and Regulations of the Association.

    20.06. Fraud, cheating, embezzlement, theft, willful damage to or dishonesty in connection with Association’s property, funds or records.

    20.07. Offers or attempts to offer or receiving or attempts to receive any consideration in kind, cash or otherwise to influence the results of games, tournaments, election; or any chess events of the Association.

    20.08. Failure to perform the functions and duties in an impartial and responsible manner.

    20.09. Failure to comply with normally accepted standards of behaviour and Cries; etiquette.

    20.10. Any other act which is against the aim and objects of the Association and detrimental to its interests.

    21. Expulsion:

    21.01 If an. Affiliated unit or its office bearers or an individual directly or indirectly connected with the Association refuses to comply with the provisions of the Bye Laws, Rules and Regulations or is guilty of such conduct which in the opinion of the Executive committee is likely to affect the character or stability or interest of the Association, such person or organisation shall be liable to expulsion or suspension for such periods as the Executive committee may fix by a resolution provided that not less than two-thirds of the members of the Committee present al such meeting shall have voted in favour of the resolution, provided also that al least 14 days before the meeting, at which such resolution is passed, the Organisation / individual shall have been served with a notice thereof and that such Organisation / individual shall, at such meeting and before the passing of such resolution have been given an opportunity of being heard and of giving orally or in writing any explanation or defence that party may think fit. Refusal to accept the notice by the party shall be treated as notice having been served.

    21.02 On the adoption of such resolution the person or Organisation shall not have any right to appeal against such resolution.

    21.03 The Executive committee shall be competent to take action by simple majority

    against the players who are guilty of the misconduct referred to under 22 ibid or on other grounds.

    21.04 The President / Hon. Secretary shall be competent to take interim disciplinary action, pending enquiry, in cases referred to under 22.01 and 22.03 .

    22. Code of Conduct for the players:

    22.01 All seeded and qualified players shall participate in the State Championship unless specific exemption is granted by the President on reasonable ground.

    22.02 All players selected to the Bihar Team for national Tournaments shall attend the Coaching Camp / Camps conducted by the Association prior to the relevant event unless exempted by the Hon Secretary.

    22.03 Players shall desist from indulging in any act detrimental to the interests of
    Association nor shall they spear head any movement against the Association. They shall not also pass any derogatory remarks in public or to the press about the Association. .

    22.04 Players, either in their personal capacity or in the capacity as a player or the captain of a .team, shall not make any public announcements without the approval of the competent authority.

    22.05 Players shall desist from harming other players, their property or that of the organizers and the Association and shall not resort to disorderly behavior or any subversive act or any act of indiscipline during chess events and functions.

    22.06 Players shall not make abusive or derogatory language against anybody during the course of a competition, nor shall they make any unjustified accusations against any body.

    22.07 Players shall cooperate with the organisers of tournaments, in all matters and strictly abide by the Rules and Regulations of Tournaments.

    22.08 Players shall conduct themselves with dignity and be dressed decently at all chess events and functions.

    22.09 Players shall not fraudulently participate in events.

    22.10 Players should not smoke or be drunk in the tournament hall during the course of chess events and functions.

    22.11 During coaching camps, players shall strictly follow the rules and regulations of the Association and the instructions of the Coach and also do their best to take advantage of the Coaching Camps

    22.12 Players shall remit the entry fees for tournaments as specified in the regulations and shall not bargain or argue at the venue of the tournament.

    22.13 Players shall not speak (or indicate anything by sign) to anybody other than the arbiters of that tournament, during the course of a game

    22.14 Players shall not leave the venue of championships and tournaments without the permission of the Chief Arbiter.

    22.15 Players shall not withdraw from tournaments without valid reasons and without
    the permission of the Chief Arbiter.

    22.16 Fraud, cheating, embezzlement, theft, willful damage to or dishonesty in connection with Association’s property, funds or records.

    22.17 Offers or attempts to offer or receiving or attempts to receive any consideration in kind, cash or otherwise to influence the results of games, tournaments, elections or any chess events of the Association.

    22.18 Failure to comply with normally accepted standards and Chess etiquitte.

    22.19 Any other act which is against the aim and objects of the Association and detrimental to its interests.

    22.20 Players shall strictly abide by the Bye Laws, Rules, Regulations and Orders / Instructions of the Association in force from time to time and also abide by the instructions of the Arbiters and ABCA Office Bearers.

    23. Misconduct:

    Any act in contravention of Article 22.01 to 22.20 above and any other commission / omission liable to be viewed as being detrimental to the interest of the Association will be construed as misconduct on the part of a player and will attract disciplinary action as the Executive committee may decide.

    24. State Championships/Tournaments:

    24.01 The following procedure shall be strictly adhered to by the organisers in the matter of conducting State Championships/Tournaments.

    a) Invitation containing all essential details such as venue, date, time, schedule, eligibility, seeding criteria, entry fee, prize money, system of play, other rules and regulations, accommodation, and other information necessarily required by the participating units and players shall be issued at least sixty days before the commencement of the tournament.

    b) In the event of a tie, the latest FIDE tiebreak rules shall be applied.

    c) Protests against the decisions of Arbiters shall be filed with the prescribed protest fee within one hour of the occurrence of the incident which has caused the protest.

    d) There shall be an Appeals Committee of five members plus two reserves, selected from different districts and formed from among the senior participants and officials present at the Managers Meeting with the additional provision that no member of the committee shall vote on a dispute in which a player from his own unit is involved and that in such cases the reserve member(s) shall take his/their place in the committee for the time being .

    e) Players registered with ABCA alone will be eligible to participate in the

    25. Players Registration:

    Players having Association’s Registration and ID Card alone shall be eligible to participate any Tournament. Registration can be obtained from the Association on proper application made through the respective state association provided also that Association may accept such application direct unless the District Association has any objection.

    26. Other conditions for organising chess events:

    a) A bid for organising a chess event shall be made in the prescribed format along with the required fees, detailed estimate and budget.

    b) Only National / International Arbiters shall be appointed for State, National and International FIDE Rating Tournaments as the case may be in consultation with the Association.

    c) A National Arbiter shall be eligible for an honorarium of 1,000/- for a State Tournament and International Arbiter officiating an International Tournament as Chief Arbiter shall be eligible for Rs.1,500/-.

    d) In cases where any grant is received by the organisers through the Association audited statement of accounts shall be submitted to the Association within one of the conclusion of the event failing which a fine of two percent of the total grant shall become payable by the organisers.

    e) The President or the Hon. Secretary shall have the right to demand advance deposit of the prize fund or bank guarantee for a like amount before granting the tournaments / chess events.

    27. Dissolution:

    Dissolution of the Association shall take place in accordance with the provisions of Societies Registration Act XXI of 1860.

    28. Disputes:

    In all disputes, the decision of the Association shall be final and binding on all. concerned.

    28.01 Separate Rules and Regulations for the purpose of these Bye Laws framed by the Executive committee and adopted by the General Body on any matter shall have the same force as these Bye Laws

    28.02 The existing Rules for affiliation and disaffiliation of units, Rules for recognition and derecognition of Academies/clubs, Rules for admission and exclusion of Special Members and the Financial Regulations (2009) are also issued along with these Bye Laws.

    CONCLUSION : Any matter not directly covered by these Bye Laws shall be decided by the Executive committee on the basis of the provisions in this Bye Laws most nearly applicable in accordance with the general terms and spirit of the Bye Laws.

    Members

    Treasurer

    Joint Secretary

    Vice Presidents:

     

    Honorary Secretary President